Talent Acquisition Lead

About InstaLILY InstaLILY is an AI products and infrastructure company that puts execution at the frontier of enterprise AI. That work begins with Lily™ , the world's first AI Forward Deployed Engineer, which learns how a business works, builds the software it needs, and goes live in days. It does not leave when the work ships; it stays and keeps the software working as the business changes. Lily runs wherever the work happens, in the cloud, on-premise, or at the edge, through InstaLILY's Small Data Center, built with NVIDIA technology. Founded in 2023 by Amit Shah and Sumantro Das, InstaLILY has raised nearly $100 million from Energize Capital, Insight Partners, and Home Depot Ventures. Headquartered in New York, with offices in San Francisco, London, and Toronto, InstaLILY serves leading companies across construction, industrial distribution, logistics, healthcare, and other operationally intensive industries. Learn more at https://instalily.ai/ . The Traction Revenue grew 5x over the past year, and Lily has driven over $200M in new annual sales for a single customer. We serve some of the largest operators in our industries, including SRS Distribution (part of The Home Depot family), United Rentals, and Henry Schein, and we work closely with the Google DeepMind and NVIDIA ecosystems. How We Work We work in small teams with real ownership: clear problems, direct access to the customers whose work you're changing, and room to ship. Your code runs in live production systems inside billion-dollar operations, so you see your impact directly. People who do well here want that proximity to the work. We're growing fast, and the people who join now shape what this company becomes. Everything runs on three principles: Customers, Culture, and Code. Position Summary Instalily is seeking an experienced Talent Acquisition Lead to build and manage our recruiting function. This role is critical to fueling our rapid growth and bringing top engineering, product, sales, and operations talent into an AI-native organization moving at high velocity. You'll own end-to-end recruitment for 20+ positions simultaneously, leading both direct sourcing and hiring process management while collaborating closely with hiring managers and leadership across all departments. This person will report to and work closely with the Head of People to execute talent strategy and maintain a strong recruitment foundation for our rapidly growing company. Key Roles and Responsibilities

Recruitment Strategy & Execution:

Develop and execute comprehensive recruitment strategy and sourcing plans to fill 20+ concurrent positions across all departments (Engineering, Product, Sales, Operations, GTM). Lead direct sourcing efforts using a mix of channels including LinkedIn, direct outreach, industry networks, recruiting platforms, and talent communities to build a diverse pipeline of qualified candidates. Screen, interview, and qualify candidates; develop objective evaluation criteria and maintain detailed hiring workflows for each open position. Achieve or exceed hiring targets while maintaining high quality-of-hire metrics and reducing time-to-fill across all requisitions.

Hiring Process Management:

Coordinate interview schedules, feedback collection, and decision-making across all hiring stakeholders; ensure fast and responsive communication with candidates. Lead offer negotiations, present offer packages, and facilitate smooth transitions from offer acceptance through onboarding. Maintain and optimize the recruiting workflow in HRIS systems and applicant tracking systems (ATS).

Collaboration & Relationship Management:

Build strong partnerships with hiring managers across the organization; understand role requirements, team cultures, and ideal candidate profiles. Proactively consult with leadership on talent market conditions, competitive compensation, and strategic hiring priorities. Work closely with the Head of People on recruiting roadmap, metrics, and scaling the TA function as the company grows. Participate in employer branding initiatives and company events to attract and engage top talent.

Metrics & Analytics:

Track and report on key recruiting metrics including time-to-fill, cost-per-hire, pipeline velocity, offer acceptance rate, and quality-of-hire. Use data to identify hiring bottlenecks and recommend process improvements. Forecast hiring needs and capacity planning in partnership with leadership. Use AI to help improve processes and gain efficiencies in recruitment.

Qualifications

3-6 years of talent acquisition experience, including direct recruiting/sourcing and hiring process management; experience recruiting for tech/startup environments strongly preferred. Proven track record managing multiple concurrent requisitions (15+) and delivering high-quality candidate pipelines in a fast-paced environment. Strong sourcing skills and proficiency with recruiting platforms, LinkedIn Recruiter, and ATS tools (Greenhouse). Excellent communication and interpersonal skills; ability to build trusted relationships with hiring managers and candidates. Data-driven mindset with ability to analyze recruiting metrics and optimize processes. Ability to work on a hybrid 4 days in office, 1 remote, in our New York City office location. Experience recruiting for engineering, product, and sales roles preferred. Familiarity with HRIS systems (JustWorks, Workday, or similar) and Greenhouse preferred.

Compensation and Benefits

Salary Range: $110,000 - $130,000 per year, commensurate with experience Equity: Generous stock options awards and refreshers for top performers Benefits: Medical, Dental, Vision, 401K, in-office Lunch reimbursement, well-being stipend, generous parental leave, PTO and 10 US Federal Holidays, and more! Quality Over Quantity To ensure a focused, high-quality hiring experience, we kindly ask candidates to limit their applications to  3 open requisitions at any given time . Applying strategically to roles that best align with your skills and career goals gives you the highest chance of standing out. Have you interviewed with us in the past 12 months? We encourage you to reach out directly to your previous interviewer rather than submitting a new application. InstaLILY is committed to providing an inclusive and barrier-free recruitment process. If you require an accommodation, please let us know, and we will work with you to meet your needs.